💪 Built for UK personal trainers

Train clients. Not paperwork.

ChatGPT writes generic health forms. These are for UK personal trainers — PAR-Q screening your insurer actually accepts, liability terms written for UK law (not US), and a cancellation policy clients sign before their first session starts.

Get All 5 Documents — £19/yr See What's Included
R
Rex — PT Business Assistant
● Online · Ask about contracts, PAR-Q, liability
Do I need a PAR-Q for every new client?
Yes — always. A PAR-Q is your first line of liability protection. If a client suffers an injury and you have no record of screening them, your insurance could be voided. Your PAR-Q Form is pre-built and takes 2 minutes to complete with any new client.
Can I charge a cancellation fee?
Yes — as long as it's written in your agreement before the session. 24–48 hours notice is the standard. Full session fee for late cancellations is enforceable. Your Cancellation Policy covers this clearly.
5 essential documents
30 sec autofill
UK-specific liability terms
Insurance-ready PAR-Q
What's Included

Every document a UK personal trainer needs

Written for UK law and insurance requirements. Enter your name once — every document fills automatically.

🏋️

Client Training Agreement

Covers fees, session terms, programme responsibilities, and what happens when things go wrong. The core document for every PT–client relationship.

Included — Starter
❤️

PAR-Q Health Screening Form

Physical Activity Readiness Questionnaire — the industry-standard health screening form. Required by most PT insurers before training begins.

Included — Starter
⚠️

Liability Waiver

Acknowledges inherent risks of exercise and confirms the client has disclosed all relevant health information. Essential for outdoor and sports-specific training.

Included — Starter
🚫

Cancellation & Rescheduling Policy

Notice periods, late cancellation fees, and what happens with prepaid sessions. Prevents last-minute no-shows costing you income.

Included — Starter
👨‍⚕️

GP Referral Recommendation Letter

When a client's PAR-Q flags a health concern, this letter professionally recommends they seek GP clearance before training continues.

Included — Starter
How It Works

Done before your next session

No forms to fill in repeatedly. Enter your details once and every document is ready for any client.

1

Enter your details once

Your name, business name, qualifications, and contact details. Takes about 20 seconds.

2

Every document fills automatically

All 5 documents update instantly with your information. No copy-pasting, no re-typing for each client.

3

Print, share, or download

Hand a PAR-Q to a new client, email the agreement, or download as PDF. Done before the warm-up.

Why PTDocuments

Not a generic health form. Not a ChatGPT waiver. Insurance-ready.

UK PT insurance needs more than a disclaimer. Your documents need to match what your insurer expects — and handle the disputes that actually happen.

📋

PAR-Q your insurer accepts

Written to the standard UK fitness insurers expect after an injury claim. Covers the questions your policy requires to be asked. Not adapted from an American template.

🇬🇧

UK law — not US liability terms

Your liability waiver references UK tort law and the Unfair Contract Terms Act — not US-style "assumption of risk" clauses that UK courts don't recognise.

⚡

Built for the disputes PTs actually have

Late cancellations, disputed session charges, clients who ghost mid-block. Written for PTs — not service providers in general.

A cancelled session at £40/hr you can't charge for costs more than this year here. One enforced cancellation fee pays for this subscription many times over. £19 fixes the problem permanently.

Get Protected — £19/yr
Pricing

£19 for the whole year.

Less than one cancelled session you couldn't charge for.

Free

Preview

£0

No card required

  • See all 5 document templates
  • Preview the autofill interface
  • 3 free questions to Rex
Browse Free
Most Popular

Starter

£19 /year

£1.58/month — less than a coffee

  • All 5 documents unlocked
  • Autofill — enter details once
  • Rex AI assistant — unlimited
  • Download & print as PDF
  • Free updates included
Get All 5 Documents →
Pro

Pro

£39 /year

Everything in Starter, plus:

  • All 5 Starter documents
  • Nutrition Coaching Agreement
  • Online & Remote PT Session Terms
  • Group Training Liability Waiver
  • Priority document updates
Get All 8 Documents →
Questions

Common questions

Do I need a PAR-Q if my clients look healthy?
Yes. The PAR-Q is not about how someone looks — it screens for hidden conditions like heart problems, high blood pressure, or medications that affect exercise response. Most PT insurance policies require documented pre-exercise screening for every client. If a client is injured and you have no PAR-Q on file, you may not be covered.
Is a liability waiver actually enforceable in the UK?
Partially. Under the Unfair Contract Terms Act 1977, you cannot waive liability for personal injury caused by your own negligence. But a signed waiver still matters — it shows the client understood the risks, disclosed their health status, and consented to training. Courts consider this when assessing fault. It also clearly demonstrates professional conduct to your insurer.
Do I need REPs/CIMSPA registration to use these documents?
No. These documents are for any self-employed PT trading in the UK, regardless of whether you're registered with REPs or CIMSPA. Registration with those bodies is voluntary, not legally required to trade as a personal trainer.
Can I use these for online clients?
Yes — all documents work for online, in-person, and hybrid training arrangements. The client agreement includes an option to specify remote/online delivery. Your PAR-Q works identically whether the client completes it in person or digitally.